Virtual Site Inspections: Ensure efficiency and security

Whether you work in underwriting or claims, fast and accurate inspections save your team time and resources. An on-site property inspection involves someone traveling out to the property to photograph and view everything in-person. While that can be accurate, it’s often slow and takes more leg work. That’s why so many companies are using virtual site inspections instead. A virtual site inspection allows customers and clients to use their mobile devices to photograph the property with tools like Truepic to verify the accuracy. 

How virtual site inspections work 

Thinking about using virtual inspections? Here how the process works: 

1. Define and customize inspection requirements. Requirements vary by industry or purpose, such as evaluating insurance claims, assessing real estate properties, or ensuring regulatory compliance. Start by customizing each inspection, so the digital “paperwork” and request includes all the necessary information for your audit or inspection needs. 
2. The applicant captures high-resolution imagery and video. Either trained professionals or normal boots-on-the-ground workers can capture high-resolution imagery and video of the site. These virtual inspections preserve image quality and help you document areas that are hard to reach or see. 
3. Review authenticated data. Once the data is captured, it undergoes thorough analysis and authentication with Truepic. Metadata is preserved to validate content origin and ensure that the imagery or videos are accurate and reliable. With secure data capture services, this step guarantees that the findings presented in the inspection report are trustworthy. 
4. Access detailed inspection reports. After everything is authenticated, you can create reports with Truepic’s secure platform that include high-quality visuals, data analysis, and clear documentation of findings. These provide all stakeholders and your team with the insights needed to make informed decisions. 

How to prepare for virtual site inspections

If you’re performing the virtual site inspection, these are some steps you can take to be ready: 

• Define your documentation requirements to Truepic and inspector. Start by creating your inspection checklist in the Truepic dashboard. This checklist can include questions for the applicant or inspector and the photos and videos required for the site. Truepic’s customer success team can help advise on best practices. 
• Prepare your internal teams. Engage all relevant teams early in the process to align on goals, clarify roles, and set expectations. Educate staff on the advantages of virtual site inspections, highlighting how the solution benefits both them and the applicants.
•  Ensure clear messaging for applicants. Users need to know how to use the solution effectively and why it matters. To help explain the new process, consider including a one-pager outlining the benefits, steps in process, including a clear call to action 
• Send the inspection request. Once you’ve defined your inspection requirements, the inspection request should be sent to the inspector via email or text message. 

Benefits of virtual site inspections for Businesses 

Speed and efficiency gains

Virtual inspections help you save time by reducing travel times and waiting periods while still helping you get detailed information about a business. 

Enhanced data integrity

Prevent fraudulent claims with secure, tamper-resistant technology to ensure data authenticity from capture to delivery. Tools like Truepic help you improve the integrity of your data and find genuine claims quickly. 

Cost savings

All of this helps you save money by reducing traditional in-person inspection costs, travel costs, and potential risk costs. 

Scalability

When you rely on virtual inspections, you can inspect multiple sites in large geographical areas quickly. In addition, you’re able to be adaptable and jump from site to site across the entire area you service. 

Try the industry leader in virtual site inspection services

Truepic’s site inspection services help you easily inspect and determine the legitimacy of the photos and videos. It’s easy to set up and intuitive to use, and the reports are tailored to your client’s specific needs for that site inspection. Truepic’s support team will also help your team adopt this tool and maximize the benefits of virtual site inspections. 

There’s no need to take our word for it, try a test inspection today.